Communication Management of a State Safety Programme

COMMUNICATION MANAGEMENT MATRIX FOR STATE SAFETY PROGRAMME  The following table identifies how communications is managed in a State Safety Programme. Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable State Safety Policy Statement To show a formal statement of the State's commitment to allocation of resources and management of safety Publication, Website, Reviewed Annually All aviation organisations, all aviation employees DG CAA Visibly endorsed publication State SMS Regulations To establish the requirement for service providers to identify hazard and manage safety risks Publication, Website, Periodically All aviation organisations, all aviation employees DG CAA Gazetted Regulations SSP Processes and Procedures To define the participation of State aviation organisations in specific activities in management of safety Publication Reviewed Annually All aviation organisations, all aviation employees DG CAA SSP Manual State SMS Guidance Materials To provide guidance on how to establish SMS and controls which governs how Service Providers will identify hazard and manage safety risk Publication, Website, Periodically All aviation organisations, all aviation employees State Safety Manager Advisory Circular State Enforcement Policy Statement To show a formal statement of the State's commitment to conditions and circumstances under which enforcement procedures will apply Publication, Website, Reviewed Annually All aviation organisations, all aviation employees DG CAA Visibly endorsed publication Safety Critical Information To describe new hazards and interim procedures are distributed immediately to affected personnel. Notice Board, Newsletters, Emails Monthly All aviation organisations, all aviation employees State Safety Manager Safety Bulletin Boards, Safety Newsletters Safety Promotion Campaign To promote system-wide awareness of important safety issues. posters, videos, displays, seminars, meetings, and/or workshops. bi-annually All aviation organisations, all aviation employees State Safety Manager Posters, DVD, Advert, Communique, action items Safety Culture Survey To measure the improvements in our organizational culture resulting from the implementation of our SMS Questionaire form, website Every Two Years all aviation employees State Safety Manager Questionaire Result Safety Data Analysis Report to identify adverse trends and to identify indicators of potential safety issues Meeting bi-annually All aviation organisations safety managers State Safety Manager Minutes of Meeting, Action Items, Report Incident Investigation Report To determine cause of incident and prevent a reoccurrence. Website, Publication, Email At the conclusion of investigation  All aviation organisations, all aviation employees Head of Accident Investigation Bureau Incident Report, Safety Recommendations Accident Investigation Report To determine cause of accident and prevent a reoccurrence. Website, Publication, E-mail, Courier Service, Facsimile, Express Mail During the investigation and at the conclusion of investigation ICAO, Government, All aviation organisations, all aviation employees and general public Head of Accident Investigation Bureau Preliminary Accident Report, Final Accident Report, Safety Recommendations Safety Lesson Learned To circulate safety recommendations generated from the information contained in reports, audits, investigations, and other data sources.  Newsletters, Emails, Website bi-annually All aviation organisations, all aviation employees State Safety Manager  Safety Newsletters National Review Meeting To conduct regular review of the SSP and effectiveness Face to Face Annually DG CAA, Heads of Service Providers, State Safety Manager DG CAA Minutes of Meeting, Action Item, Recommendation for SSP improvement State Safety Committee Meeting To conduct safety performance evaluations and review safety report for further actions Face to Face Twice in a year State Safety Manager, Service Provider Safety Manager State Safety Manager Minutes of Meeting, Action Item, Safety Performance Report

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